--- title: What's the Best Way to Document Employee Issues? description: Here, we will discuss the common barriers supervisors hit and provide key talking points to ensure accurate documentation. image: https://blog.aliniti.com/hubfs/Imported_Blog_Media/office-1209640_1920-300x200.jpg --- ![Aliniti plus Tagline (Registered) Full Color](https://blog.aliniti.com/hs-fs/hubfs/Aliniti%20plus%20Tagline%20(Registered)%20Full%20Color.png?width=250&name=Aliniti%20plus%20Tagline%20(Registered)%20Full%20Color.png)   # [What's the Best Way to Document Employee Issues?](https://blog.aliniti.com/document-employee-issues) February 08, 2019 ![Analysis of reports ](https://blog.aliniti.com/hs-fs/hubfs/Imported_Blog_Media/office-1209640_1920-300x200.jpg?width=300&name=office-1209640_1920-300x200.jpg)In our last blog we reviewed [why it is important to document employee issues](https://aliniti.com/documenting-employee-issues/) and the value that comes with accurate documentation. Here, we will discuss the common barriers supervisors hit and provide key talking points to ensure proper documentation. We previously stated that not having time was the most common reason for supervisors not to document. Another obstacle is that supervisors are often under the false impression that they do not have sufficient writing skills to properly document. An English degree or exceptional writing skills are not required to document employee issues. The best documentation is accomplished using simple, plain language.  With very few exceptions, all supervisors have the skills necessary to document. The third barrier is a lack of process. Many supervisors don’t know where to begin or how to structure employee documentation. ## **Writing factual, accurate statements and following a standard format to document employee issues will help to write more effectively and document in less time.** Employee documentation can be created by incorporating key talking points in a format that: 1. State the purpose of the documentation 2. Explain performance expectations 3. Summarize the gaps in expectations 4. Explain the impact of the gap on the business 5. Confirm next steps for closing gaps and/or the consequences of not closing the gaps, as appropriate 6. Allow the employee to formally acknowledge the issue by signing the documentation Using the above, let's step through a documentation discussion with an employee about attendance. ![Example of HR Documentation](https://blog.aliniti.com/hs-fs/hubfs/Imported_Blog_Media/DocumentingEEIssues.png?width=811&height=727&name=DocumentingEEIssues.png) ## **Having a simple process to follow will set the expectations for both the supervisor and employee and help to close gaps within the business.** Although, using this approach will not increase the enthusiasm for documenting employee issues, it will make supervisors begin to feel more comfortable with doing it at all. More importantly, it will be done correctly which can protect the individuals involved, as well as your company, and that is invaluable. ##### Share this entry - [Share on Facebook ** ](http://www.facebook.com/share.php?u=https://blog.aliniti.com/document-employee-issues) Share on Facebook - Share on Twitter ** Share on Twitter - [Share on WhatsApp ** ](https://api.whatsapp.com/send?text=https://blog.aliniti.com/document-employee-issues) Share on WhatsApp - [Share on LinkedIn ** ](http://www.linkedin.com/shareArticle?mini=true&url=https://blog.aliniti.com/document-employee-issues) Share on Linkedin - [Share by Mail ](mailto:?subject=Whats%20the%20Best%20Way%20to%20Document%20Employee%20Issues?%20&%20body=https://blog.aliniti.com/document-employee-issues) Share by Mail 0 reply 0 Comments ### Contact Us **Aliniti** 8150 Corporate Park Dr. Ste 250 Cincinnati, OH 45242 [(513) 578-6500](tel:5135786500) [info@aliniti.com](mailto:info@aliniti.com) Office Hours: Monday to Friday, 8am to 5pm (EST). ### Resources ### Serving Cincinnati and Dayton ### Recent Posts ### Newsletter Signup © Aliniti, LLC 2020. All Rights Reserved. - [Twitter ** ](https://twitter.com/AlinitiCincy) - [LinkedIn ** ](https://www.linkedin.com/company/aliniti/) - [Facebook ** ](https://www.facebook.com/AlinitiCincy/)